Hostel and room management system
An operator's system for a building let by the room. Invoicing, expenses, utilities, complaints and lease dates are held against the same records, so the front desk, the accounts and the maintenance log are one system rather than three that have to be reconciled.
Request a DemoThe system in use
Screens are captures of the working system.
The operational problem
Occupancy you can read at a glance
Rooms, tenants and lease dates on one record, so who is in, who is leaving and what is free stops being a question someone has to go and answer.
Invoicing that leaves the building
Invoices generated against the tenancy and sent by email or SMS, rather than written out and chased by hand.
Complaints with evidence attached
Photos and video attached to the complaint itself, so maintenance sees the problem instead of a description of it.
What it handles
This is the system's own catalogue. It is deliberately not repeated on the service pages that implement it.
Rooms, floors and rates
The building as the system understands it.
Tenant records and online booking
Who is in, and who is arriving.
Invoicing by email or SMS
Billing that reaches the tenant.
Utility billing per room
Consumption charged where it was used.
Complaints with photo and video
Evidence attached to the report.
Lease documentation and wait lists
Occupancy, renewals and the queue.
Staff roles and per-role access
Who can see and change what.
Expenses and yearly accounts
The building's costs against its income.
Separate admin, staff and tenant logins
What this takes off the desk
- A spreadsheet per building
- An invoice book kept separately from the tenancy
- Complaints living in a messaging app
- Lease renewal dates in one person's calendar
What gets changed for you
None of these is handed over as it is shown above. These are the parts most often fitted to a particular business.
- Rent charged nightly, monthly, or both at once
- Utilities split per room, per meter, or included in the rent
- Which of the three logins a client actually wants to hand out
- Invoice layout, currency, and the tax it has to show
A landlord or operator running one or more buildings let by the room, where invoicing and occupancy are currently kept in spreadsheets.
Industries supported- Property
- Hospitality
How this system is delivered
The work around the system is a service engagement. Each one is described in full on its own page.
POS and ERP Systems
Configuration, data migration, rollout and support are delivered through this service.
Software Development
Fitting the system to how the business actually works is delivered through this service.
Questions businesses ask
Who is the hostel and room management system for?
A landlord or operator running one or more buildings let by the room, where invoicing and occupancy are currently kept in spreadsheets.
What does it cover?
Rooms, floors and rates; tenant records and online booking; invoicing by email or SMS; utility billing per room; complaints with photos and video; leases and wait lists; staff roles; expenses and yearly accounts.
Can rent be charged nightly and monthly?
Yes. Rent can be charged nightly, monthly or both, and utilities split per room, per meter or included in the rent.
See it against your own numbers.
Tell us how the business trades today and we will show the system working against that, rather than against a demo dataset.
Request a Demo